How to Write an Application Letter?

An application or cover letter is an essential document when applying for a job or any other professional opportunity. It serves as an introduction of yourself to the employer, highlighting your qualifications, skills, and experience that make you the ideal candidate for the position. A practical application letter can increase your chances of getting an interview and eventually landing the job. Here are some tips on how to write an excellent application letter:

Research the Company and the Position

Before writing your application letter, it is essential to research the company you are applying to and the job position. This will help you tailor your letter to the specific needs of the company and position. Look for information on the company's culture, values, and goals. Check the job description for the required qualifications, skills, and experience. Use this information to highlight your relevant experiences and qualifications.

Address the Letter to the Appropriate Person

Address your application letter to the person responsible for hiring for the position. If the job posting doesn't include the hiring manager’s name, research the company's website or LinkedIn page to find out who it is.

Start with a Strong Opening

Start your application letter with a strong opening paragraph that grabs the reader’s attention. You can start with a sentence highlighting your qualifications or a statement about the company or the position. Avoid starting with general information such as "I am writing to apply for the job."

Highlight Your Relevant Experience and Qualifications

In the body of your application letter, highlight your relevant experience and qualifications that make you the ideal candidate for the vacancy. Use specific examples to illustrate your skills and achievements. Avoid repeating your resume.

Show Your Enthusiasm for the Position and the Company

Show your spirit for the job and the company in your application letter. Explain why you are interested in the work and what excites you about the company. This will show the employer that you are genuinely interested in the opportunity.

Mention Why You Want the Job

This demonstrates that you have researched and are submitting more than just a generic application to any job opening. By explaining why you are interested in the job, you can highlight how your skills, experience, and career goals align with the position and the company's values. This helps the employer see how you would be a good fit for the role and adds a personal touch to your application, which can help you stand out from other candidates. Furthermore, stating your motivation for wanting the job can also demonstrate your enthusiasm and commitment to the position, which can be a valuable quality for an employer.

Close with a Strong Statement

Close your application letter with a strong statement summarizing your qualifications and reiterating your enthusiasm for the position. Thank the employer for considering your application and providing your contact information for follow-up.

Proofread and Edit

Before submitting your application letter, proofread and edit it carefully. Check for spelling and grammar errors, formatting issues, and typos. Having someone else read your letter is always a good idea to catch any mistakes you may have missed.


What to Include in Each Section of the Application Letter

An application letter typically includes several sections, each serving a specific purpose. Here is a breakdown of what to have in each area:

  • Header: The header of your application letter should include your name, address, phone number, and email address. You should also include the date and the recipient's name and address.
  • Salutation: Begin your letter with a formal greeting such as "Dear [Hiring Manager's Name].”
  • Opening Paragraph: In the opening paragraph, you should introduce yourself and state the position you are applying for. You can also briefly explain how you learned about the job opening and why you are interested.
  • Body Paragraphs: Your application letter should contain two or three paragraphs highlighting your relevant skills, qualifications, and experience. Use this section to show the employer how you meet the job requirements and why you are the best candidate. Be specific and provide examples to back up your claims.
  • Closing Paragraph: In the closing paragraph, thank the employer for considering your application and express your enthusiasm for the opportunity to interview for the position. You can also briefly reiterate your qualifications and interest in the job.
  • Closing: End your letter with a professional finish, such as "Sincerely" or "Best regards," followed by your name and signature.
  • Optional Sections: Depending on the job and your qualifications, you should include additional sections such as a summary of your relevant experience, a list of references, or a statement of your career goals. However, keep your letter concise and focused on the most critical information.


Writing an effective application letter requires research, attention to detail, and a strong opening and closing. Following these tips, you can write a compelling application letter highlighting your qualifications and setting you apart from other candidates. To know more about the topic, you can go through the cover letter section of our Library. Good luck with your job search!

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